Much of the data held by the union is described by the information commissioner as being “sensitive and personal data” which requires the highest level of data security.
This data will be passed to you initially in a simple form for testing purposes and then in its entirety for loading on to the website.
We require your confirmation that data passed to you for testing and eventual loading will be held and manipulated in accordance with the Information Commissioners requirements for such data, and further more the design of the website will also meet the Commissioners requirements for sensitive and personal data.
Data Collection & Privacy Best Practices
Inform Respondents How You Handle Responses
It is always good to disclose your privacy practices to your respondents. Doing this helps to increase response rates by putting potential respondents more at ease.
Privacy statements should detail at least the following things:
- What personal information you are collecting: Identify whether you are collecting the responses anonymously, or if you're tracking respondents by email address, name, ticket number, etc. Outline the types of personal information the survey asks for.
- How you plan to use the responses: Why are you conducting your survey? What are you going to do with the survey results?
- Whether responses will be disclosed to anyone else: your survey is configured such that survey results are not public, only Aegis and its collector see the results
- How respondents can access their responses: Can respondents access their responses to correct their responses, or request that any personal information collected about them be deleted?
- How respondents can contact you: Include your email address.
Use SSL Encryption
We offer SSL encryption. This feature ensures that responses are connecting securely to our survey servers.